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Revolutionising Williams Auctions with Microsoft Dynamics 365 Business Central & Evo-auction

  • Evo-auction
  • Microsoft Office 365

Customer profile

A family-owned auction company, based in Cheshire, with over 40 years of specialist knowledge in the construction industry. The business delivers unreserved auctions of Heavy Plant, Machinery, Agricultural, Construction Equipment and Vehicles. 

  • Challenge

    Scaling their business and using technology to keep pace with a digital market, meet consumer expectations with a fastefficient and enjoyable experience and real-time data visibility to deliver more profitable auctions.

  • Tech Solution

    Microsoft D365 Business Central – provides the scalable functionality your growing business needs to manage all of its business processes.

    Evo-auction – designed to provide a seamless and cost effective, front and back end content management integration for auction houses. An integrated software platform combining the power of Evo-auction and Auction Marketer.

  • Result

    The solution has empowered their business and processes. The fully integrated processes takes care of end-to-end auction activities, delivering speed, efficiency and profitability through the heart of operations at Williams Auctions 

Challenges

Williams Auctions had a clear vision for this project – to explore how technology could: 

  • Best meet consumer expectations, from day one of their first auction, for a fastefficient and enjoyable auction experience
  • Enable their business to scale.
  • Provide real-time data to maximise the success of their auctions.

Solution

Microsoft Dynamics 365 Business Central

Dynamics 365 Business Central (formerly NAV) provides businesses with a powerful yet cost-effective solution that can be tailored for day-to-day tasks.

This ERP providing the scalable functionality for Williams Auctions’ growing business needs to manage all of its business processes including:

  • Sales Ledger
  • Cash Management
  • Purchase Ledger
  • General Ledger
  • Fixed Assets
  • MTD

 

Evo-auction

Everything a successful auction house needs in one package. Evo-auction is designed to provide a seamless and cost effective, front and back end content management integration for auction houses.

Reducing errors, speeding up processes and providing full reporting of live auctions with full integration, Evo-auction creates a truly unrivalled user experience.

Based on the Microsoft Dynamics 365 Business Central accounts package this auction software integrates all the standard award winning accounting features to meet the requirements of auction houses.

Testimonial

“The way that the teams came together towards the end of the project to flexibly collaborate and test everything ready for the first auction was not only rewarding but great fun. The first auction took place in front of a large audience of on-site and online bidders and was a great success”.

Lisa

Office Manager at Williams Auctions

Results

An improved auction process for all

Pre-Auction

The Williams Auction team now have valuable information available at their fingertips before an auction is ‘Live’

Essential statistics are readily available, such as:

  • Number of lots
  • Total estimates
  • Sellers

This allows the team to quickly identify any lots that require updating to show images, catalogue description and estimates and make any necessary changes easily.

 

Maximising visibility of lot images.

Detailed photos of vehicles and machinery are taken as they arrive in our yard ahead of an auction. The lot images are automatically uploaded to our website, making this all-important content quickly available to potential bidders.

Results

Auction Day

Real-time financial and status performance of each lot

Process automation has allowed the Williams Auction team to see first-hand auction progress in real-time, providing them with full transparency across the business during the auction.  

With access to stats on:

  • Lots sold/unsold
  • Hammer,
  • P&L’ing
  • Fees earned

This allows the team to quickly build a picture of performance of the day’s auction.

Post Auction

Invoice streamlining and efficiencies

Invoices are processed at a ‘click of a button’, delivering sales invoices to clients, for items won, at the end of the auction day.

This not only saves a significant amount of time compared to a manual process, the streamlined invoicing and easy payment process also helps with prompt faster payments and builds strong relationships with clients.

Simplified VAT Reporting 

The finance package in Evo-auction revolutionised the processes in VAT reporting with submission of our VAT return being done directly through the new system, saving time and eliminating the margin for possible error.

Outcome

Technology investment that will support the business to scale and achieve future growth.

  • Business Vision: Evo-auction provided business process visibility, delivering real-time information on customers and financial insight. 
  • Customer Experience Optimisation: Eliminating the need for manual order entry, Evo-auction has reduced overheads from day 1, saving time and valuable resource, providing streamlined operations, increasing efficiencies and delivering an optimal customer experience. 
  • Powerful Tools for Growth: Evo-auction now underpins operations at Williams Auctions, providing a flexible and scalable platform with scope to utilise and implement additional and new capabilities as operations grow. 

In partnership with Auction Marketer, Evo-soft is proud to have a wealth of experience built on years of working with businesses, like Williams Auctions, to provide a range of outstanding consultancy, implementation, customisation, support and training solutions and services aligned with business technology requirements.  

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